What information should be included in an interoffice memo regarding the postponement of a board meeting and changes in agenda?
The interoffice memo should include details about the postponed board meeting, the new meeting date, the reason for the change, instructions for distributing the information among employees, and any changes in the meeting agenda.
Details in an Interoffice Memo
Postponed Board Meeting: The memo should clearly state that the upcoming board meeting, initially scheduled for a specific date, has been postponed to a new date.
New Meeting Date: Provide the revised date of the board meeting to ensure all recipients are aware of the schedule change.
Reason for Change: Mention the reason for the postponement, such as adjustments in major staffing events, to provide context for the rescheduling.
Distribution Instructions: Request assistance in distributing the updated meeting information among employees through Inter Office memos to ensure everyone is informed.
Changes in Agenda: Notify recipients about any modifications in the meeting agenda, such as additional topics or discussions.
The memo should be concise, clear, and professional in tone to effectively communicate the important update to internal management.